Administrative Officer at Washington

JOB SUMMARY:

Vacancy Identification Number (VIN) 933442

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Countrys service.

If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

Americas Veterans need you!

To find out more, go to http://www.va.gov/jobs/.

 

The position is located at the Washington DC Veterans Affairs Medical Center (DCVAMC), Business Service.  DCVAMC is one of the most visible and dynamic facilities in the VA system.  This tertiary care university affiliated facility provides comprehensive primary and specialty services in Medicine, Surgery, Neurology and Psychiatry as well as offer Nursing Home Care unit treatment.  The Medical Center has 171 acute care beds and an adjacent 120 bed Comprehensive Nursing and Rehabilitation Center, providing a full spectrum of extended services including Geriatric and Polytrauma Rehabilitation, long-term care, hospice and palliative care.  The incumbent serves as the Administrative Officer for Business Service and reports to the Chief of Business Service.

KEY REQUIREMENTS

• You must be a U.S. citizen to apply for this job.
• Subject to a background/suitability investigation.
• Designated and/or random drug testing may be required.
• You must pass a pre-emplyment physical

DUTIES:Back to top

 

The Incumbent serves as Administrative Officer in the Business Office at this facility.  The incumbent serves as the principal advisor to the Chief of the Business Office and subordinates in the areas of the office support services, budget, HR management, document control, logistics, and a variety of other administrative matters.  The incumbent provides interface between the Business Office, the Director Office and subordinate directorates/offices and staff elements.  He/she provides input and direction to the personnel assigned to the Business Office and the various activities for which they are responsible. Duties include but are not limited to:

·  Directs and coordinates all administrative functions within the Business Office.

·  Ensures subordinate offices comply with all applicable policies and procedures.

·  Advises the Business Office Chief on administrative matters requiring a broad knowledge of VA Medical Center missions, functions, and objectives.

·  Provides guidance and advice to all staff administrative personnel on the full range of administrative support services.

·  Serves as liaison for HR matters.

·  Provides assistance in the interpretation and application of HR management policies and procedures by maintaining a close working relationship with operating officials in the HR Office.

·  Maintains records to ensure performance reports are completed in accordance with regulatory guidelines.

·  Participates in Business Office meeting and programs. 

·  Prepares and submits administrative reports, meeting minutes and other support documentation.

·  Ensures actions are tasked to the appropriate Director/Staff Office.

·  Maintains suspense controls on actions.

·  Maintains continuous liaison and communication with the Chief of the Business Office and the staff.

·  Establishes and maintains manpower and financial records/controls necessary to monitor resource execution.

·  Recommends and submits changes to the Table of Distribution and Allowances coordinating with the Resource Management Office to ensure funds availability.

·  Develops replies to correspondence on a wide variety of subjects.

·  Develops, initiates, and implements administrative policies and procedures for assigned areas of the responsibility.

·  Recommends the establishment of, and prepares administrative directives and instructions.

 

 

 

 

Work schedule:  To be determined by the Chief, Business Service

***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED***

 

Series:  0341; Position Number:  4572-0

QUALIFICATIONS REQUIRED:Back to top

Time-In-Grade Requirement:  Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.  The grade may have been in any occupation, but must have been held in the Federal service.  For this vacancy announcement, applicants must have completed at least 52 weeks at the (GS-11) grade level to be eligible for the (GS-12) grade level.  An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

 

Qualification Standards:

 

Group Coverage Qualification Standards

Administrative and Management Positions

 

 

This qualification standard covers positions in the General Schedule that involve the performance of two-grade interval administrative and management work. It contains common patterns of creditable experience and education to be used in making qualifications determinations.

You will be rated on the following competencies as part of the assessment questionnaire for this position. Narrative responses are not required at this time.

 

KSAOS:

Extensive knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services with the general management of the service.

Knowledge and skill in applying analytical techniques and evaluative methods to issues or studies concerning all administrative and related management matters in order to improve the efficiency and effectiveness of the service.

Knowledge and understanding of HR management principles and practices pertaining to HR management, reorganization/ realignment, organizational structure, staffing, position management, manpower utilization and training issues.

Thorough knowledge of the methods and procedures, mission requirements, program goals and objectives, regulations, pertinent laws, policies and precedents which govern the administrative operations of the service.

Skill in planning, scheduling, and conducting projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations; adapting analytical techniques and evaluation criteria.
Skill in developing new or modified work methods, organizational structures, records and files, management processes, staffing patterns, procedures for administering program services, guidelines and procedures, and automating work processes for the conduct of administrative support functions or program operations.

 

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledges, skills and abilities; completion of a work sample, and/or contact for an interview.

PHYSICAL REQUIREMENTS:

 

The work is primarily sedentary, although some slight physical effort may be required.

 

For more information on these qualification standards, please visit OPMs web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp. 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.  Please refer to this checklist to ensure proper accreditation and for foreign education requirements: (http://www.va.gov/OHRM/joblistings/applicantchecklist.doc)

Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) showing all dates of service as well as character of service (honorable, general, etc.).  Additionally, Veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non-service-connected disability, and Purple Heart recipients, as well as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed SF-15, "Application for 10-Point Veteran Preference" and required documentation with your application materials.

For more information on Veterans Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

HOW YOU WILL BE EVALUATED:

After the vacancy announcement closes, those applicants who meet the minimum qualification requirements for the position are referred to the hiring manager for further consideration and possible interview.

Country: USA, State: Dist of Columbia, City: Washington, Company: Veterans Affairs, Veterans Health Administration.