Human Resources Generalist at Washington

Job Description

SmithBucklin is looking for an HR Generalist that will provide HR consultation and support for employee relation issues, recruitment, employee on-boarding and off-boarding, compensation, benefits, and special projects. Assist in identifying and proactively guiding employees to successful resolution of their employment concerns, escalating and referring issues to the HR director as appropriate. Interpret and respond to general employee inquiries regarding benefit and employment policies, escalating or referring specific issues to subject matter experts in the Chicago office. Ensure smooth and professional on-boarding and off-boarding of incoming/exiting staff. Ensure accurate, timely, proactive, and legally compliant administration of core HR transactions. Assist HR Director with coordination and implementation of local or corporate-wide HR initiatives and activities including, but not limited to: wellness programs, orientation, employee recognition events, training and development events, and social/philanthropic staff activities. Support recruitment activities.

Role/Responsibilities:

Employee Relations

Assist core professional employees to address and resolve workplace concerns

Respond promptly and with accuracy to routine requests for information on SmithBucklin policies and procedures, employment verifications, unemployment information, etc.

Conduct and document entrance and exit interviews for staff as assigned, following up with HR Director on areas of concern

Coordinate and participate in employee recognition and SmithBucklin people care events

Monitor intern experiences and coordinate intern development activities; make recommendations to HR Director for improvements to internship on-boarding and training

Orientation/On-boarding

Facilitate new hire orientation and co-facilitate quarterly new hire breakfasts

Coordinate orientation schedules, presenters, logistics

Ensure completion, accuracy, delivery and maintenance of new hire documentation, such as payroll/benefit enrollment; I-9 and e-Verify confirmations

Maintain orientation supplies including order/receipt of orientation binders, new employee gifts

Coordinate scheduling and logistics for quarterly new hire breakfasts

Recruitment

Interview core professional candidates

Participate in recruiting fairs on college campuses

Coordinate all facets of the SmithBucklin Intern Program, including sourcing, selection, marketing, training & development, and evaluation

Assist in candidate management (e.g. meeting/greeting/warming up candidates interviewed locally; closing interviews and exiting candidates)

Assist in debriefing MPP results with hiring managers

Administrative

Ensure integrity of employment records throughout employment life cycle, to include: personnel file set up and routine filing/maintenance of accurate and timely documentation of all personnel actions (hire, promotion, salary increases, change of status, performance reviews, departures), and archive files appropriately upon employment termination

Administer the DC offices six-month performance review process

Issue accurate and timely new hire/separation notices

Provide local support for Learning Center and other training events, including ensuring communication with Learning Center facilitators, assuring readiness of meeting space/AV needs, placement and receipt of catering orders, verifying package or materials receipt and assessing package contents for all programs/events

Provide administrative support to DC HR Director as needed/assigned

Order/maintain HR supplies; perform routine copying, faxing/filing/mail distribution and package delivery for HR dept

Process HR department invoices for payment, securing appropriate approval, confirming accurate GL coding; preparing and submitting timely expense reports

Liaise between HR and finance staff on expense reimbursements, GL coding, and resolution of expense/invoice issues

Job Requirements

Qualifications:

Bachelors degree required; PHR or related professional certifications preferred

Three years experience in staff-facing HR support roles, (employee relations, recruitment, benefits administration)

Demonstrated success applying initiative and sound judgment to inform and escalate employee issues appropriately

Client service/solution-focused orientation

Experience auditing, implementing or streamlining HR administrative processes for efficient and optimal work flow

Experience utilizing HRIS and applicant tracking systems/data (examples: VE, HRB)

Proven work ethic, including: initiative, self-management, follow through on assigned tasks

Experience in professional services or consulting firm supporting a matrixed work environment

Knowledge:

Understanding of local and federal employment regulations

Familiarity with usual/customary employee benefit offerings

Skills:

Rapport-building, interpersonal efficacy to interact easily with staff at all levels

Detail orientation, with a consistent focus on thoroughness, completion and high quality results

Organization: proactive time/project/resource management, and on-time deliverables

Effective written and verbal communication skills

Proficient in using business technology and software, including MS Office suite

Ability to quickly learn and operate new software and technology

Ability to maintain confidentiality of HR/personal data

Desired attributes:

Passion to grow HR career, and maturity to seek/receive developmental feedback to enhance learning and performance outcomes

Sense of humor, ability to maintain objectivity/ perspective

Who we are: SmithBucklin is a professional services company specializing in association management. We are the worlds largest association management company, founded in 1949. The company provides full-service management and high-impact specialized services to trade associations, professional societies, technology user groups, corporations, government institutes/agencies and other nonprofit organizations. SmithBucklins mission is to drive growth for its client organizations and provide uncompromised stewardship for their long-term prosperity. SmithBucklin offices are located in Chicago, IL, Washington, DC, Old Lyme, CT, Bethesda, MD, St. Louis, MO, Buffalo Grove, IL and St. Paul, MN. SmithBucklin is 100 percent employee-owned.

Equal Opportunity Employer M/F/V/D

Country: USA, State: Dist of Columbia, City: Washington, Company: SmithBucklin Corporation.