Chief, Office of Administrative Systems at Washington

JOB SUMMARY:

The Administrative Office (AO), an agency of the Judicial Branch of the Federal government, is committed to serving and supporting the Federal court system of the United States. The AO provides a broad range of legislative, legal, financial, technology, management, administrative and program support services to the Federal courts.

 

The Administrative Office of the U.S. Courts is seeking a dynamic, exceptional leader to serve as the Chief of the Office of Administrative Systems. This position is classified and paid in the AO Executive Service (AOES). Salary is set commensurate with experience. Benefits are available in accordance with Federal and Judiciary guidelines.

The AO is committed to attracting the best and brightest applicants in our support of the Third Branch of government. We take pride in serving the Judicial Branch and supporting its mission to provide equal justice under law.

This position is designated as confidential or policy-determining under the Administrative Office (AO) Personnel Act, Section 3(a)(5)(B) and, as such, is not covered by the AO’s personnel regulations developed under the AO Personnel Act of 1990.

KEY REQUIREMENTS

• More than one selection may be made from this announcement.
• Selectees may be subject to a one-year trial period.
• Selectee must favorably complete a background investigation.
• All requirements must be met by the closing date of this announcement.

DUTIES:Back to top

The Chief, Office of Administrative Systems (OAS) reports to the Associate Director (AD) of the Department of Administrative Services (DAS). The position has oversight and management responsibilities for the AO’s administrative system applications, including but not limited to automation and information technology systems such as, human resources and payroll software, including HRMIS (PeopleSoft), financial software, including FAS4T, JIFMS (CGIs Momentum), electronic document management software (including Documentum), InfoWeb, OSCAR, financial disclosure software, and other AO applications.

The ideal candidate will have high-level knowledge and skills to serve as the administrative/information technology services program expert on all phases of systems development, design, testing, implementation, and maintenance to include management of hardware and software applications, and technology changes.  In addition, the ideal candidate will have significant experience managing program related budgetary, personnel, procurement and policy matters; and outstanding diplomacy, analytical and organizational skills; and a demonstrated record of effectively managing the life cycle of information technology systems collaborating across functional lines.  The duties of this position include, but are not limited to:

Providing expert day-to-day direction and guidance to program staff.  This includes providing oversight and management of a wide variety of information technology projects and tasks at the agency level supporting AO administrative systems and liaison with other agency programs in support of the courts and the judicial system;

Providing oversight and management of administrative/information technology systems development, implementation, and maintenance to include design, analysis, testing, programming, enhancements, maintenance of hardware and software applications, and full life-cycle management;

Managing and directing the administrative/information technology systems program budget, personnel, procurement, policy, and other resource requirements;

Assigning work and making decisions on work matters presented by program supervisors and staff with responsibility for ensuring development and implementation of accurate, complete, and timely program work, products, and services that align with mission requirements;

Attending and participating in meetings conducted by and on behalf of the AD;

Establishing priorities; identifying solutions; developing short- and long-term program and project milestones and timelines; and ensuring deadlines are met;

Working in close cooperation with the AO’s Department of Technology Services to ensure that administrative systems comply with Judiciary-wide architecture, software and security requirements; and

Working collaboratively with the other offices in the Department of Administrative Services to ensure that systems meet the program, policy and training needs of these offices.

QUALIFICATIONS REQUIRED:Back to top

Applicants must have demonstrated experience which shows competence in the qualifications as listed below.  This requirement is according to the AO Classification, Compensation, and Recruitment Systems which includes interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.  Applicants must have at least one year of specialized experience (preferably at least three years) equivalent to the GS-15/JSP-15/CL 31, or PB-2F level which is in or directly related to the line of work of this position.

Specialized experience is substantive work experience in overseeing and managing agency level administrative/information technology systems, software and hardware products meeting and/or exceeding life-cycle management requirements with responsibility for the related budget, personnel, contract, and procurement matters. 

Additional Assessment:  Applicants who meet the specialized experience requirements also will be assessed on the following Technical Qualifications and Executive Core Qualifications.  These qualifications should be evident in your resume. 

Technical Qualifications:  The ideal candidate will have:

Expertise in strategic concepts, policy, programs, plans and systems, and policies, regulations and procedures that govern administrative/information technology systems.

Significant experience coordinating, evaluating and integrating the work of others into a cohesive final product, which accurately reflects leadership and mission requirements for a wide variety of administrative/information technology systems.

Significant experience planning and analyzing options, and determining the depth of analysis, cost, time, personnel and other resources required for information technology systems life-cycle management.

Significant experience prioritizing tasks, resources, and performing high-level functions simultaneously recognizing and managing milestones, priority changes, staff turnovers and managing financial resources.

Significant experience presenting and representing the organization at high level meetings, coordinating with all levels of staff, attending conferences both within and outside the agency to develop program/directorate-level responses, recommendations, proposals, reports, and other documents.

Executive Core Qualifications (ECQs):These are important factors that should be demonstrated in the resume:

Leading Change

Leading People

Results Driven

Business Acumen

Building Coalitions/Communication

CONDITIONS OF EMPLOYMENT:

Applicants are advised that false answers or omissions of information on any application materials or inability to meet the following conditions may be grounds for nonselection, withdrawal of an offer of employment, or dismissal after being employed.

All information is subject to verification.

Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process.

Selection for this position is contingent upon proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States plus proof of entitlement to receive compensation. Additional information and guidance on the employment of non-citizens can be found at: http://www.usajobs.gov/ResourceCenter/Index/Interactive/NonCitizensEmployment#icc. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification, available at http://www.uscis.gov/files/form/i-9.pdf.

If not previously completed, a background security investigation will be required for all selectees. Appointment will be subject to the applicants successful completion of a background security investigation and favorable adjudication.  Failure to successfully meet these requirements may be grounds for appropriate personnel action.  In addition, if selected, a background security reinvestigation or supplemental investigation may be required at a later time.

All new employees of the AO must identify a financial institution for direct deposit of pay before appointment.

If selected as an AOES member, you must serve a one year AOES probationary period as a new AOES member. 

If selected for first-time appointment to the Federal government, you may be required to serve a trial period.  Failure to complete successfully the trial period may result in termination of employment.

If selected for a supervisory or managerial position, you may be required to serve a probationary period.  Failure to complete successfully the probationary period can result in return to a position comparable to the one held immediately before supervisory assignment, or, if you were not a Federal employee before the assignment, then you may be moved to a position one level below the supervisory position.  An employee serving a trial period may be removed from employment under provisions of the AOs trial period policy.

If this position is temporary, management may have the discretion of converting this position to a permanent position depending upon funding and staffing allocation.

Relocation expenses will not be provided unless specifically authorized by the Director of the AO.

The selectee of this position may be assigned to an official duty station within or outside the Washington DC metro area.  Accordingly, pay will be set based on the locality area/official duty station assigned.

HOW YOU WILL BE EVALUATED:

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. Providing false or misleading information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

Country: USA, State: Dist of Columbia, City: Washington, Company: Administrative Office of the U.S. Courts.