Administrative Assistant at Washington

Job Description

Administrative Assistant

Requirement:  Secret Clearance

* Conduct program research, evaluation and analysis.

* Present recommendations/solutions to short and long-term program planning requirements.

* Prepare and provide reports and technical reviews to senior management on request.

* Ensure compliance to relevant corporate and government policies and standards.

* Review and interpret new and established directives, instruction and regulations of programs.

* Delegate authority for potential impact on major program objectives operating policies, work operations and progress.

* Prepare internal instructions, operating policies, procedures and guidelines related to assigned programs.

* Recommend changes and adjustments to assure accomplishments of major goals and objectives.

* Conduct management surveys, audits, projects related to program.

* Provide advisory services to operating or management officials.

* Develop, maintain and monitor integrated reporting systems affecting programs throughout the activity with interrelated functions and operations.

* Convey information to management for effective evaluation of program operations and milestones.

* Analyze extracts, summarize and identify significant program trends and issues.

* Forecast and estimate program requirements.

* Prepare programmatic reports, justifications, charts, graphs, statistical and narrative data for top-level presentations and briefings

* Assist the Administrative Officer and Budget & Contracts Supervisor on issues relating to evaluation of the effectiveness of department of operations and the productivity and efficiency of operations, including budgetary preparation and planning of functional areas assigned.

* Manage and direct a diverse array of financial business practices and administrative support functions including: financial resources, program administration, and automated data processing reports 

* Review financial resources and operating funds for building operations, maintenance, repairs, vehicles, operating equipment, specialized services, and office equipment 

* Develop and updates accounting records to show current fund resources broken out by program item, fund source, obligation status of funds on a fiscal year basis 

* Analyze internal and external financial data to identify and explain deviation from established obligations and expenditures.  I also analyze a variety of operating and progress reports to determine trends in budget expenses. I also conduct an in-depth analysis, maintaining complete documentation and audit trails, in all assigned programs 

* Monitor the execution (i.e., obligations and expenditures of funds) of the division’s approved procurement funds budgets to ensure that funds are properly allocated and are being spent in a timely manner in support of authorized management objectives

* Coordinate with   Management Office, Financial Office and Comptroller offices to ensure budget execution plan is processed within budget limitations and ensures budget requirements  are submitted timely

* Assist and advice on a wide variety of special projects, such as implementation of new technologies, process improvement and streamlining. In addition I assist in quality management implementation, program evaluation, administration of complex management programs, economic and life cycle analysis of programs 

Job Requirements

Administrative Assistant

Requirement:  Secret Clearance 

Software:

MS Office Suite (Word, Excel, Access and Power Point)
Outlook
SAP
Maximo

Country: USA, State: Dist of Columbia, City: Washington, Company: CTI Global Solutions Inc..