Administrative Assistant at Washington

Job Description

CALIBRE is actively seeking an Administrative Assistant to provide a broad range of mid-level administrative services in support of Washington Headquarters Services activities. We are looking for an individual with strong initiative, energy and professionalism. Provide a supporting role to financial and human resources, procurement, contract administration, property management, space management, security administration, reports management, data processing, and other similar activities. Basic understanding of WHS operations, and of the relative importance of various management services to these operations. The ideal candidate must be able to handle confidential matters, protect/control the access to management, multitask, work in a very fast-paced, intensive environment and be intellectually curious.

Assist with responses to document requests and reviews under the Freedom of Information Act and Privacy Act. Support developing budget estimates and justifications; making sure that funds are used in accordance with the operating budget.

Respond to requests for information from clients, staff and other agency employees in a professional and timely manner.

Requires progressive capability operating application software including web and video meetings, MS Outlook, MS Word, MS Power Point, Sharepoint and MS Excel on desktop and mobile devices.

Support developing budget estimates and justifications; making sure that funds are used in accordance with the operating budget.

Assist in collaborating with personnel specialists in finding solutions to management problems arising out of changes in work which have an impact on jobs and employees.

Assist in maintaining control of and accountability for all assigned government property.

Assist in administering the security program within the WHS.

Initiate and coordinate meeting rooms, catering and room set-up for client and executive meetings, lunches, dinners and new business presentations.

Cultivate and apply strong organizational and interpersonal skills, including the ability to juggle multiple assignments and cope with stressful situations.

Provide courteous, accurate and thorough phone coverage. Be proactive in all aspects of work. Follow through on all projects to ensure thoroughness and quality on all assignments.

Job Requirements

:
- Two years general experience, two years administrative experience required
- Experience with Microsoft Office Suite and basic office operations
- Strong organizational skills and ability to handle concurrent, multiple job tasks with exceptional follow-through
- Excellent written and verbal communication skills a must
- Correct use of English, grammar, spelling, punctuation, and mathematics
- Should be extremely punctual and reliable as the job requires 100% coverage at all times

Qualifications:
- Must be able to pass a Department of Defense background security check

Education:
- High School graduate or equivalent
- (Other education, commensurate experience and demonstrated ability of individual may be substituted)

Desirables:
- Associates degree preferred

CALIBRE is an Equal Opportunity Employer and willing to hire wounded, ill, and injured. We offer a competitive salary and full benefits package. To be considered, please apply via our website at www.calibresys.com. Come join our dynamic team.

Country: USA, State: Dist of Columbia, City: Washington, Company: CALIBRE.